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RULES OF ORDER
Article I. Board and Purpose
A. The DeKalb
Peachtree Airport Advisory Board (AAB) is created by the
DeKalb County Board of Commissioners
(BOC) (DeKalb County Code 1976, §
6-4201), and its need, membership,
officers and meetings, and duties
are defined in Sections 6-16 through
6-20 of the Code. These sections
are incorporated by reference in
these Rules of Order.
B. After the initial appointment of all members,
the full membership of
the AAB shall meet and shall elect
one of its members as Chair and one
as Vice-Chair each of whom shall
continue as voting members in such
position for the succeeding year and
until their successors are
elected. Thereafter a Chair
and a Vice-Chair shall be elected in the
same manner to serve for the
succeeding year until their successors
are elected.
Article II. Meetings of the Board
A. The AAB will hold a regular meeting at least
once a month on the
second Wednesday of each calendar
month, on a schedule which
corresponds with the bi-monthly
meetings of the ( delete - County
Board of Commissioners (BOC) (add -
BOC).
Article III. Amending Rules
A. Amendments to the Rules of Order, except
Article VI., requires a
two-thirds (2/3's) affirmative vote
of all members appointed to the
AAB, and the amendment must have
been submitted in writing at the
previous meeting at which a quorum
was present.
B. Amendment to Article VI., Rules of Procedure,
requires a majority vote
at any meeting at which a quorum is
present.
Article IV. Conduct of Business
A. The Chair shall preside at all meetings of the
AAB, and the Vice-Chair
shall preside at all meetings in the
Chair's absence.
B. The AAB shall as soon as practicable, adopt
rules of procedure and
rules of conduct of its business.
C. The rules contained in Robert's Rules of Order
shall govern the Board
in all cases to which they are
applicable, and in which they are not
inconsistent with the Rules of Order
as approved by the AAB.
D. The Airport Director or his/her designee or
representative will serve
as a technical advisor to the AAB.
Article V. Quorum
A. A majority of the members of the AAB currently
appointed and serving
constitutes a quorum.
B. A majority of the quorum may exercise any and
all powers of the AAB,
with the exception of Article III.
above.
Article VI. Rules of Procedures
A. Recording and taking minutes at the AAB
meetings are required. After
adoption by the AAB, the minutes
will be signed by the Chair or
Vice-Chair, in his/her
absence. A copy of the minutes will be
forwarded to each County
Commissioner and to the CEO, DeKalb County,
and filed with the Airport Director.
B. Meetings between the regularly scheduled
monthly meetings may be
called by the Chair as needed upon
the request of the Airport Director
or any individual member of the
AAB. These meetings will be scheduled
at least one week in advance of the
meeting and shall be public ally
noticed.
C. If possible, items to be reviewed by the AAB
should be submitted to
AAB members at least seven (7) days
in advance of the meeting if the
item is to be presented to the AAB
for action.
D. Any person wishing to propose an agenda item
shall submit such item to
any member of the AAB, who will then
submit the item to the Airport
Director for inclusion as "new
business" on the agenda. If such items
are submitted directly to the
Airport Director, the Airport Director
will request the item be approved
for placement on the agenda by the
Chair.
E. The Airport Director, as technical advisor to
the AAB, will propose a
preliminary or draft agenda, with
the approval of the Chair, to be
distributed to AAB members.
Board members have the right to include
additional agenda items to the draft
agenda and to the final agenda.
The agenda shall include, but not be
limited to, any proposed actions
which might impact
the safe and efficient operation of the Airport
and/or the quality of life of the
residents in DeKalb County which the
Airport Director or his designated
agent has knowledge.
The proposed actions include, but
are not limited to, any proposed
safety operations or changes in
safety operations, actions on noise
abatement, Airport policy on
handling noise complaints, proposals to
utilize real estate on the following
properties: property over which
the Airport Director holds
jurisdiction, property which the Airport
has designated or has proposed to
designate as green space, property
within the Runway Protection Zone,
and property acquired for noise
abatement purposes.
F. Airport staff will forward notification of the
meeting with the
preliminary agenda to the DeKalb
County Library Department for posting
on the community bulletin board of
each library. Additionally,
airport staff will forward
notification of the meeting with the
preliminary agenda to the DeKalb
County Director of Communications for
placement on
the DeKalb County television
community bulletin board, carry a copy
of the agenda to the Chamblee
Library to be publicly displayed and
will place same in a public place in
the Airport's administration
building.
G. Public participation in AAB meetings
shall be encouraged, and members
of the general public will be able
to address the AAB during its
regular meetings. Any member
of the AAB may request that a member of
the public be recognized by the
Chair to speak on specific matters
under discussion when the member
believes that the situation warrants
such additional input.
Any person wishing to propose an
agenda item shall submit such item to
any AAB member or the Airport
Director who will then submit the agenda
item as new business during the
meeting. Any person proposing an
agenda item, which would require a
vote from the AAB, shall submit such
a request using the Business Agenda
format.
Article VII. Conduct of Business
A. The AAB will develop efficient and effective
ways to conduct its
business that do not conflict with
these Rules of Order. These ways
are viewed as situational and do not
continue to future meetings
unless the AAB agrees to follow the
precedent established.
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